Quick guide: Assigning students to an Advisor
Last update: 20 June 2013
Step 1: Can be skipped in most cases. As a rule, all full time faculty are given "advisor" status in the Instructor/Advisor table. This table can be updated only by staff in the registrar's office.
Step 2: Add the Advisor to the Student's Record
The first page you see is a search page, and you are
searching for a student; either use ID (if available) or last
and first name to bring up the main page (shown below):
Use the magnifying glass icons to review available options and select
"Academic Career" and "Academic Program". If you don't have the ID for
the advisor (faculty) handy, you can search for it, again using the
magnifying glass icon. You will only see advisors which match the
student's career and program. Once you click the "select" button, you
are reverted back to the main page and the advisor has been filled in.
Note that you can assign several advisors to one students. Use the "+"
button to display another form. However, for the "+" button to
work, you may have to first click the "Correct History" button in the
lower right corner.
All in all, pretty easy -- if you have the necessary role.
Remember, in order to see a student's "course history" or "unofficial
(e.g., via "Advisor Center") the student does not
have to be
officially assigned as an advisee to you. However, it makes it
easier to check on details for a student whose academic progress you
monitor. This functionality was not available in SIMS (well, it actually was but it was dormant). Some
departments/programs may find it useful.
And here is the what the advisor sees in his/her Advisor Center under the "My Advisees" tab:
Clicking the student's name sets up an e-mail message to the student.
Again, an advisor does not get any additional access, it is
just a convenience when monitoring students' progress frequently.