Manfred Kuechler

Quick guide:  Assigning students to an Advisor

Last update:  20 June 2013

Step 1:  Can be skipped in most cases.  As a rule, all full time faculty are given "advisor" status in the Instructor/Advisor table. This table can be updated only by staff in the registrar's office.

Step 2:
 Add the Advisor to the Student's Record

The first page you see is a search page, and you are searching for a student;  either use ID (if available) or last and first name to bring up the main page (shown below):

Use the magnifying glass icons to review available options and select "Academic Career" and "Academic Program". If you don't have the ID for the advisor (faculty) handy, you can search for it, again using the magnifying glass icon. You will only see advisors which match the student's career and program. Once you click the "select" button, you are reverted back to the main page and the advisor has been filled in.

Note that you can assign several advisors to one students. Use the "+" button to display another form.  However, for the "+" button to work, you may have to first click the "Correct History" button in the lower right corner.

All in all, pretty easy -- if you have the necessary role.  Remember, in order to see a student's "course history" or "unofficial transcript"  (e.g., via "Advisor Center") the student does not have to be officially assigned as an advisee to you.  However, it makes it easier to check on details for a student whose academic progress you monitor.  This functionality was not available in SIMS (well, it actually was but it was dormant).  Some departments/programs may find it useful.

And here is the what the advisor sees in his/her Advisor Center under the "My Advisees" tab:

Clicking the student's name sets up an e-mail message to the student.  Again,  an advisor does not get any additional access, it is just a convenience when monitoring students' progress frequently.